Request for Bids or Proposals

Bid Results and Tabulations

After the closing date of a bid, City staff reviews each bid in order to make a recommendation to the City Commission.  Visit Bid Results and Tabulations for further information.


Active Requests for Bids or Proposals

Request for Proposals for Multimedia Logging Recorder System

On November 17, 2017, the City of Paducah will release a Request for Proposals for a Multimedia Logging Recorder System. It is the desire of the City to procure and implement a recording system to replace its existing equipment that has reached its end of life and to provide a migration path to Next-Generation 9-1-1 (NG9-1-1).  

Vendors shall submit proposals in sealed envelopes clearly marked in the lower left-hand corner “Multimedia Logging Recorder System” no later than 3:00 p.m. Central Time on December 22, 2017.

Multimedia Logging Recorder System RFP Information >>

Request for Proposals for Paducah City Hall Exterior Restoration Project

The City of Paducah, Engineering Department will receive sealed bids for the City of Paducah’s Paducah City Hall Exterior Restoration at 2 p.m. CST, Thursday, November 30, 2017.  All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. 

Plans and specifications may be obtained from Paducah Blueprint and Supply Co, Inc., Paducah, Kentucky or at Paducah Blueprint’s web site.  The project involves all labor, materials, equipment, tools and services necessary to complete an exterior restoration and HVAC source equipment replacement. 

Additional City Hall Request for Proposals Information >>

Please note the following amendments to the bidding schedule (posted November 14, 2017):

  • Last questions:  Tuesday, November 21 at noon
  • Last addendum:  Wednesday, November 22 before close of business
  • Bid opening:  Thursday, November 30 at 2 p.m.

A satisfactory bid bond executed by the bidder or certified bank cashier’s check in an amount equal to five percent (5%) of the bid shall be submitted with each bid.  No other forms of security will be accepted.  Failure to submit a bid bond or certified bank cashier’s check will result in disqualification of the bid.  The City of Paducah reserves the right to reject any and all bids in accordance with the model procurement code and the project specifications.

Request for Proposals for the City-Owned Property at 517 North 7th Street                        

The City of Paducah, Kentucky is requesting sealed proposals for the purchase and transfer of the property at 517 N. 7th Street.

The lot dimensions and zoning information can be obtained by calling the Planning Department at 270-444-8690.

Transfer of surplus property will be based on the best-evaluated future use of the property-25%, highest bid-25%, proposed reinvestment-25%, and compliance with applicable codes-25%.  To be considered for these properties bidders must be current on City taxes and have no existing liens on any property currently owned in the City of Paducah.  Only bids for new construction or rehab of structures that meet minimum building code requirements will be considered. 

Persons interested in submitting a sealed proposal should submit a separate written offer to purchase each property. Proposals shall include at minimum the following:

  • Purchase price offer for property.
  • Intended use of the property.
  • Detailed rehab or new construction plans & all changers and improvements necessary both to meet code requirements as well as to provide for the intended use must be specified and detailed.
  • Estimated firm timeline indicating the duration of the project from start to finish.
  • Proof of financial ability to complete the project in an amount matching the estimated costs. Proof must be in the form of a letter of credit, loan commitment, proof of cash on hand, or some other proof of financial ability acceptable to the City. Grants or special financing must be listed, but cannot count toward financial ability unless a copy of the award notice or other acceptable guarantee is provided.
  • Priority for start to finish projects, which address the entire structure(s).
  • Priority for owner occupied properties
  • Priority for uses which serve the highest & best use of the property in the opinion of the board.

Full Proposal Submission Requirements >>

All bids must be submitted in a sealed envelope clearly marked “Sealed Bid” with the address of the property on the outside.  Proposals can be mailed to The City of Paducah, Planning Department, P. O. Box 2267, City Hall, Paducah, KY 42002-2267.

For additional information please call 270-444-8690.  All such sealed proposals should be submitted to the Planning Department prior to 10:00 AM, local time on November 8, 2017.  All proposals will be opened on November 8, 2017 at 10:01 AM in the City of Paducah Commission Chambers. 

The City of Paducah reserve the right to reject any or all proposals submitted. 

Invitation to Bid for Purchase of Two Diesel Dump Trucks with Snow Plows and Salt Spreaders

RECEIPT OF PROPOSALS:  The City of Paducah, Engineering-Public Works Department will receive sealed bids for the purchase of Two (2) New Diesel Dump Trucks w/Snow Plows and Salt Spreaders for use by the Engineering-Public Works, Street Division on Thursday, November 9, 2017 at 2:05 P.M. CST.    All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.

OBTAINING CONTRACT DOCUMENTS:  Copies of specifications may be obtained at the office of the Engineering-Public Works Department located in City Hall.  If you have questions, please contact Fleet Superintendent Randy Crouch.

BID EVALUATION - AWARD OF CONTRACT:  After reasonable consideration of all bids received, a Notice of Award will be given to the responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance with the specifications.   

PREFERENCE TO KENTUCKY BIDDERS:  In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the Commonwealth shall be given a preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from that state.  The preference shall be equal to the preference given or required by the state of the non-resident bidder. 

EQUAL EMPLOYMENT OPPORTUNITY:  The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, religion, color, sex national origin, age or disability.

DRUG FREE WORKPLACE:  The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with 803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited.  All contractors and subcontractors doing business for the City of Paducah shall adhere to this policy. 

OWNER'S RIGHTS RESERVED:  The City reserves the right to reject any and all bids in accordance with the City of Paducah’s Code of Ordinances and the Specifications.  

Request for Proposals - Integrated Public Safety System

On August 21, 2017, the City of Paducah issued a Request for Proposals from qualified vendors for the provisioning of an Integrated Public Safety System.  It is the desire of the City to procure a system that includes Computer Aided Dispatch (CAD), a Law Enforcement Records Management System (LERMS), a Fire Records Management System (FRMS), a Mobile Data System (MDS), and various modules and interfaces to those systems and many other systems that Paducah emergency service providers interact with in the course of their duties provisioning public safety services.

The vendor proposal submittal due date has been extended to 3 p.m. local time on November 3, 2017.  Proposals should be submitted to 

Paducah City Clerk
300 South 5th Street
PO Box 2267
Paducah, KY 42003


Note:  If you are having difficulty downloading any of the following documents, please send a message to Public Information Officer Pam Spencer.  She can email the documents directly to you.  We are experiencing technical issues in the download of Excel and Word documents and apologize for any inconvenience.

ADDENDA #1 (posted 9-22-2017)
ADDENDA #2 (posted 9-29-2017)
ADDENDA #3 (posted 10-3-2017)

APPENDIX A1  Functional Specifications
APPENDIX A2  Interface Specifications
APPENDIX A3  MDS-FBR Specifications
APPENDIX A4  LERMS Specifications
APPENDIX A5  FRMS Specifications
APPENDIX B  References Form
APPENDIX C  Resume Form
APPENDIX D  Notification to Submit Proposal Form
APPENDIX E  Addenda Acknowledgement Form
APPENDIX F  Vendor Certifications Form
APPENDIX G  Proposal Cost Sheets (updated)
APPENDIX H  Proposal Signature Form
APPENDIX I  Equal Employment Opportunity Compliance Form